# NEWLINE 2025
DATE: 23 - 25 May 2025
NAME OF NEWLINE: Newline0x15, Newline 2025?
Some relevant pads:
Here is a [pad with communication stuff](https://pad.hackerspace.gent/newline2025-communication#).
Here is a [pad with todo's](https://pad.hackerspace.gent/newlinetodo). (this is old todo?)
## PROGRAM
### Thursday
PREPERATIONSSSS <3
### Friday 18:00 - 24:00?
Silent disco
* Need 3 dj's: DJefke + wants to DJ
* Bloemist - headsets
### Saturday 12:00 - 24:00
* hacking @ hackerspace
* Talks & workshops
* Lightning talks
* Silent disco:
* Need 3 dj's: DJefke + Ruben (TBC) + Hans (TBC) + wants to DJ
* Bloemist - headsets
### Sunday 12:00 - 24:00
* hacking @ hackerspace
* Talks and workshops
* Newline talks
### Monday
Cleanup! extra karma points for those who can help!
=> Taking into account MakerFaire https://www.makerfairegent.be 2‧3‧4 mei 2025
Win in the evening + loss during the day
International visitors could overlap
## COMMUNICAITON
https://pad.hackerspace.gent/newline2025-communication
## CFP
* [x] Pretalx possible solution https://github.com/pretalx/pretalx @gust Done: https://cfp.hackerspace.gent
* [ ] Pretix (workshops etc) https://github.com/pretix/pretix @gust investigating
* [ ] Engelsystem https://engelsystem.de/ @gust investigating
* Rehearsal sessions -> @Johan
* Contact info for speakers https://pad.hackerspace.gent/newline2018_speakers#
* Receving and screenings talks -> @Hala @johan @miker
* Creating timeline / rooms / ... -> @volunteer?
### RENTALS
Urgent action required soon
- [ ]Inventory check: What materials do we need? Is there a list from previous years?
- [ ]Reservation: Who can take care of booking the materials?
- [ ]Pickup: Who can collect the materials when they are ready?
- [ ]Return: Who will bring everything back after Newline?
### TOOLS
Access control with POS printer: Create badge with printer @Sander
* Add nickname, QR code, schedule, etc
### ROOMS: possible scenario
* Hack ruimte: The hackerspace
* Dirty space: Soldering and other things > The warehoude space. The Crypt, Ludwig wants to lend
* check with Ludwig and Jan -> Hala will check
* space for 12 people max
* dinsdag moet de ruimte helemaal opgekuist zijn!
* clean workshop: dance space. -> bare feet only!
* possible to use, put carpets -> Yoshi
* dinsdag bezet, dus moet ook helemaal opgekuist zijn!
* 3 container ruimtes: vrij ruimtes
* vuurschaal mogen we ook gebruiken
* Bar in de tussen gang is ook mogelijk om te gebruiken
* De gangen
* keuken is niet te gebruiken, eten doe je voor de members (vrije bijdrage)
.
### Still needs confirmation / further communication: @Gust
* Talks: Multipurpose room -> wallin Rik.
* Bar: outside the space close to the talks or the entry hall
* Sleeping: conflicting communication
* inform lieve van maele, tip van Thomas.
bestemming gebouw is industrieel dus geen publieke events. Enkel op inschrijving (is dat op te lossen met pretix?). Bespreken met Lieve
## FOOD AND DRINKS (APRIL/MAY)
List of what we like to offer, the buy and organisation
- [ ] preperation of what we want to offer
- [ ] shopping list, stock count, sales
- [ ] Do we need extra tools? Fridge, microwaves, ovens...
- [ ] Who helps with the shopping and storing of food and drinks
- [ ] Bar shifts shedule?
- [ ] Food shifts shedule?
## ROLES
Past events teaches us to have clear responsiblities / roles
* External communication: mats -> whatsapp or signal and email
- Get a dedicated Event Runner? There were issues with the keys, thus the suggestion. Alternatively, the ‘urgent’ channel on MM. Be more careful with the keys.
- ...
## IDEAS to impliment
- posters for symbolic price / donation of 2 euro
## cheatsheet:
https://pad.hackerspace.gent/NewlinePads
https://pad.hackerspace.gent/Newline0x08_0x09ideas_sp_summary